Ever wondered how to get your Canadian passport? Whether you need an official ID or are planning international travel, a valid passport is Canada’s most important travel document. But the application process can feel confusing for new applicants.
That’s why we’ve created this guide at Remitly to walk you through the entire process. You’ll learn about eligibility requirements, necessary documents, application methods, processing times, fees, and practical tips to avoid common delays. With this step-by-step guide, you can apply for your Canadian passport in 2025 with ease and confidence.
Who can apply for a Canadian passport?
Only citizens of Canada, either by birth or naturalization, can apply for a Canadian passport. Permanent residents are not eligible.
If you hold dual citizenship, you can still apply for a Canadian passport—as long as you’re a Canadian citizen, you meet the requirements. For children under 16, a parent or legal guardian needs to apply on their behalf and provide supporting documents, such as a Canadian birth certificate or citizenship certificate, along with proof of parentage.
Understanding these rules helps you avoid unnecessary delays and ensures the application process runs as smoothly as possible.
Required documents for your Canadian passport application
Before you begin filling out forms, be sure you have the right documents ready. Your application revolves around three main elements: proof of Canadian citizenship, supporting identity documents, and photos that meet official standards.
Proof of Canadian citizenship
To prove you’re eligible, you’ll need to provide an official document confirming your Canadian citizenship. Accepted documents include:
- A birth certificate issued in Canada
- A Canadian citizenship certificate
- A certificate of naturalization
Identity verification documents
In addition to proof of citizenship, you’ll need to provide valid, government-issued identity documents. The document must be valid and must include your name, date of birth, signature, and photo. Accepted examples include:
- A driver’s license (issued by a province or territory, or the equivalent abroad)
- A Canadian passport (expired passports can be submitted under certain conditions)
- A government-issued photo ID (provincial ID card)
- A foreign passport
- An ID card (issued by the federal, provincial, or territorial government, or the equivalent abroad)
Other requirements
- Two identical passport photos that were taken within the last six months and meet official requirements
- The completed application form, including a guarantor’s information and, if required, references
Be sure to submit original documents. If you have to use photocopies, ensure they’re certified. All documents should be current, clear, and easy to read.
Application methods: Online vs in-person
In 2025, there are several ways to apply for a Canadian passport. Choosing the right method depends on your situation and how quickly you need your passport.
Online applications
If you’re renewing an existing passport, the online process offers simplicity and speed. To be eligible, you’ll need to meet certain conditions, such as:
- You must have a valid Canadian passport that has already expired or will expire in the next six months.
- Your current/expired passport must be a regular blue passport with five- or ten-year validity.
- It must hold the same name as the one you’ll require on your new passport
- It must have been issued when you were 16 or older.
- Your home and mailing address must be in Canada.
The online application involves filling out the official form, uploading a digital passport photo, and paying fees electronically. This method is convenient and allows you to track your application from home. Standard processing times still apply, so it’s not faster than completing the application in person.
In-person applications
Certain situations require you to submit your application in person, including:
- First-time applicants
- Requests for name changes or updates to personal information
- Lost, stolen, or damaged passports
- Urgent or express service requests
In-person applications require two references and a guarantor who can verify your identity. Consider booking an appointment at a Service Canada location ahead of time. It’ll ensure quicker service and help you avoid long wait times.
By mail
If you aren’t in a rush, you can also submit most renewal or new applications by mail. Be sure to use a secure delivery method and include all the required documents.
Understanding fees and payment methods
Here’s an overview of the standard passport fees, correct as of September 2025:
| Passport type | Fee (CAD) |
| In-country applications | |
| Adult (16+) 5-year | $120 |
| Adult (16+) 10-year | $160 |
| Child (0-15 years) 5-year | $57 |
| Applications from abroad | |
| Adult 5-year | $190 (includes $25 consular fee) |
| Adult 10-year | $260 (includes $25 consular fee) |
| Child 5-year | $100 (includes $25 consular fee) |
For expedited services when applying in-country, urgent pickup by the end of the next business day costs an additional $110 CAD. Pickup within two to nine days costs $50 CAD. Standard pickup (10+ business days) costs $30 CAD. All of these options require proof of travel.
There is no official expedition process if you’re applying from abroad, but in case of an emergency, contact your nearest consulate/embassy.
Accepted payment methods
In Canada:
-
- Online: Credit card or prepaid card (Visa, Mastercard, AmEx)
- In-person: Credit/Debit/Prepaid card, certified cheque or money order, or cheque from a Canadian government department (no cash or personal cheques)
- Mail: Credit card, embossed prepaid card with raised letters or numbers, certified cheque or money order, or cheque from a Canadian government department (no cash or personal cheques)
Outside Canada:
You can pay online. You’ll need a program to read PDFs, a printer, a credit or debit card, and an email address. You may also be able to pay in person at an embassy or consulate, but it depends on where you apply. Contact the office to confirm.
Processing times
In 2025, standard Canadian passport processing time for applications submitted in person at a Service Canada centre is about 20 business days. If you choose mail delivery, allow extra time for mailing.
To stay on top of your application, you can track its status online. Simply visit the official website and enter your application number and personal details.
If you apply from outside Canada, the average processing time is also 20 days, but bear in mind that it may take longer to arrive depending on the postal service. If you think your passport is taking longer than it should to arrive, contact the government office where you applied.
Service Fees Act
Thanks to the Service Fees Act, if you receive your new passport outside of the established processing times, you could be entitled to a partial refund. Refunds are automatic but may take some time to be processed. Mailing delays are not included in the calculation.
Common mistakes that cause delays
Even small errors can slow down your Canadian passport application. Here’s what to watch out for:
Application errors
Double-check every page of your application before submitting. Common mistakes include mismatched information and errors in spelling or dates. Using outdated or unclear documents is another common mistake. Always provide originals when required, and ensure any photocopies are certified true copies if allowed.
Photo requirements
Your passport photos have to follow strict standards. Be sure they’re recent (taken within the last six months), clear, and taken against a plain background. Applications can be rejected for issues like shadows, glare on glasses, wrong photo size, and smiling. If a guarantor is required, they may need to sign the back of the photo.
Incomplete forms and missing signatures
Missing details or signatures can lead to your application being returned. You need to fill every section of your form and sign where required. Using the correct form for your situation is also crucial.
Proper document preparation
Before submitting your application, prepare your documents, including proof of citizenship, identity documents, and any supporting materials. Review everything carefully against the official guidelines to avoid mistakes or delays.
Special circumstances
Some passport applications require extra steps in certain situations, such as:
Name changes
If your legal name has changed, include supporting documents such as a marriage certificate, divorce decree, or legal name change certificate. These need to clearly show the connection between your previous and new names to avoid delay.
Lost or stolen passports
Report a lost or stolen passport immediately to the nearest passport office or through the Government of Canada’s official website. You’ll need to complete the Adult Passport Replacement Form (PPTC 203), or the child version if applicable. Submit proof of Canadian citizenship, valid identification, and pay the replacement fee. Extra processing time may be required due to security checks.
Children’s passport application
For applicants under 16, both parents and legal guardians have to consent. A single parent can apply with proof of sole custody or a legal declaration. Custody arrangements, guardianship documents, or court orders may also be needed to confirm who can authorize the application.
Helpful tips for a smooth application process
Navigating the Canadian passport application process is easier if you follow the right strategies:
Before you apply
Gather all required documents in advance and use a checklist to stay on track. Ensure everything is current, legible, and meets official standards. Book appointments early, especially during peak travel seasons, to avoid delays.
During your application
Review every detail on your forms carefully before submitting. Keep copies of all documents and note your application reference number for easy tracking.
After submission
Monitor your application status online. Be ready to provide additional information if requested, and plan your travel dates with standard processing times in mind to avoid last-minute issues.
Apply for your Canadian passport with confidence
Getting your Canadian passport doesn’t have to be stressful. Begin by confirming your eligibility, gathering all required documents, and deciding whether to apply online, in person, or by mail. Submit your application with the correct fee and keep copies of your record.
By following each step in this guide, you can avoid common delays and make the process smoother. Plan ahead and apply early, especially if you have upcoming travel. Careful preparation, such as checking document quality and organization, will give you peace of mind and improve your chance of receiving your passport on time.
FAQs
How long does it take to get a Canadian passport in 2025?
Standard processing is 20 business days plus mailing time.
Can I renew my passport online?
Yes, if you meet eligibility criteria: You must have a valid or recently expired passport that was issued when you were 16 years or older; it must be the same type of passport (5- or 10-year); your Canadian address must be present; your personal details must not have changed.
What if my passport expires when I’m travelling abroad?
You should contact the nearest Canadian embassy or consulate immediately. They can issue an emergency travel document or renew your passport to allow you to return to Canada safely.
Do I need a guarantor for my passport application?
Yes, most adult passport applications require a guarantor who can confirm your identity and has known you for at least two years. Children’s applications may also require a guarantor.
Can I expedite my passport application?
Expedited services are available if you’re applying in-country. They include urgent processing (as soon as one business day) and a weekend/statutory holiday service for emergency travel. Additional fees apply, and proof of travel may be required. If you are outside Canada and need to travel in an emergency, contact your consulate or embassy.
What photo requirements must I follow?
Your passport photo has to be recent, clear, and taken against a plain background. Avoid shadows, glare, or smiling. Glasses are allowed, only if they don’t obscure your eyes. The correct size and quality are also required.
Can I apply for a passport if I have dual citizenship?
Yes. As long as you’re a Canadian citizen, you can apply for a Canadian passport. Having another nationality doesn’t affect your eligibility, but you have to provide valid proof of your Canadian citizenship with your application.